Onboarding

Service Description

Our Payroll Onboarding Services ensure every new employee is properly added to your payroll system, set up for accurate pay, and compliant with tax and labor laws—so your payroll runs smoothly from day one. ✅ What’s Included: 1. Employee Data Collection - Gather essential payroll information: Full legal name SSN or Tax ID Home address (for state/local tax setup) Date of hire and job title - Determine pay structure (hourly, salary, commission, etc.) 2. Tax Forms & Withholding Setup - Collect and file: W-4, I-9, State tax withholding forms (if applicable) - Set up proper federal, state, and local tax codes in the payroll system 3. Payroll System Enrollment - Add employees to payroll software or provider platform - Assign pay frequency (weekly, bi-weekly, monthly) - Enter direct deposit information or set up paper checks - Confirm start date and first pay cycle 4. Benefits & Deductions Setup - Set up payroll deductions for: Health insurance premiums Retirement plans (e.g., 401(k)) Wage garnishments (if applicable) Other voluntary deductions - Ensure pre-tax and post-tax deductions are correctly categorized 5. Time Tracking & Hours Integration (if applicable) - Link employee profile to time-tracking systems or apps - Ensure PTO, holidays, and overtime rules are properly configured 6. First Payroll Review - Double-check all settings before the first payroll run - Confirm gross pay, withholdings, deductions, and net pay are accurate - Issue pay stubs and confirm receipt 7. Compliance & Recordkeeping - Maintain payroll records as required by law (typically 3–4 years) - Provide required notices (e.g., pay rate notice, wage theft prevention, etc.) - Schedule automated tax filings for federal, state, and local authorities 📌 Why Payroll Onboarding Matters Accurate payroll onboarding prevents costly mistakes—such as underpayment, incorrect tax withholdings, or missed filings—that can lead to compliance issues or employee dissatisfaction. Our process ensures each new hire is paid correctly and on time from their very first paycheck.